INCREASING PRODUCTIVITY USING YOUR PC

(One-day Workshop)

Introduction

The general feeling in most companies is that employees are overloaded with the volume of information that comes across their desk.  E-mails, meetings, reminders and tasks are congesting inboxes and employees are feeling stressed and overwhelmed.  Everyone needs a personal information management system that works for them.  Office workers have these features on their computers but, unfortunately, do not have time to explore these productivity aids in detail.
Increasing Productivity Using Your PC is a one-day session that provides business people with the techniques to customize and  make the best use of the productivity tools available in Microsoft Outlook 2003 and 2007. 

WHO SHOULD ATTEND:

• Any business person who wishes to be more efficient on a daily basis
• Anyone who wants to utalize their computer's software features more effectively

OBJECTIVES:

• To use the tools of Outlook to improve workplace productivity
• To increase personal efficiency
• To improve prioritization and planning skills
  
• To update organizational skills
• To handle emails more effectively

AGENDA:

Introduction

• Defining personal productivity
• Understanding the wheel of productivity
• Exploring the electronic tools available to you

Time Management

• Analyzing your own behaviour when it comes to organization
• Designing a system that works for you
• Determining the changes you need to make

The MS Outlook Calendar

• Analyzing your own behaviour when it comes to organization
• Creating appointments, meetings, and events
• Using the To-Do bar effectively

Managing Your Email Inbox

• Setting up folders
• Finding and sorting messages
• Archiving emails

Contacts, Tasks, Notes and Screen Customization

• Setting up a contact system that works
• Assigning yourself tasks
• Creating notes to save as reference material
• Building an interface (screen) that works for you

Rules Alerts, and Junk Email Settings

• Setting up predefined rules and alerts
• Adjusting junk email filters

Staying Organized

• Planning ahead and setting goals
• Knowing where to go for help? (Resources and references)
• Setting up personal action plans

Methodology: Before the workshop, the client should determine whether all the participants are able to bring laptops to the session. If not, then the facilitator will demonstrate the features to the group using her own computer.  Regardless, every participant will receive a comprehensive manual. Questions are welcomed.